# User's Guide |

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# To create or edit visitors

This page allows you to add a new visitor or change the information for an existing visitor.

1. Log on to the HP Photo Webshare.
2. For more information, see Logging on to HP Photo Webshare.
3. Webshare Managers click Visitors in the upper right corner of the HP Photo Webshare.
4. Click Create Visitor or click Edit next to an existing visitor.
5. If adding a visitor, the first field is the email address. The email address becomes the user name when the visitor is saved. If editing a visitor, the first field shows the user name.
6. Type the Email Address for the new visitor. If you are editing an existing visitor, the email address is the User Name and it cannot be changed.
7. Use only the following characters when typing the Email Address:

- Uppercase letters—A, B, C, and so on.
- Lowercase letters—a, b, c, and so on.
- Numbers—0, 1, 2, 3, 4, 5, 6, 7, 8, 9
- Symbols—use only: dash - underscore _ period . space [ ]

| Note
| After creating a visitor, the user name cannot be edited. If you need to change the User Name, you must delete the visitor and create a new one. Be sure to add the visitor back to the appropriate groups, as needed.

8. Type or change the remaining information for the visitor.
9. For detailed descriptions of each of the fields on this page, see To view visitors.

| Note
| Passwords for Webshare Managers cannot be managed from within Webshare.

10. For more information, see Creating a User.
11. Select visitor permissions.

- Add Photos: These visitors can add photos
- Check to give visitors the ability to add photos to an album. Visitors with the add photos permission must logon to the Photo Webshare with a user name and password.
- If the visitor does not have auto-approve ability, a Webshare Manager must approve added photos before other visitors can see them.

| Note
| Visitors with Add Photos checked must also have passwords.

- Save Photos: These visitors can save photos
- Check to give visitors the ability to select, size, and save photos from the HP Photo Webshare to their computer. For more information, see Saving photos.

| Note
| Visitors with Save Photos checked must also have passwords.

- Auto-approve: These visitors can add photos without your approval.
- Check to automatically approve photos added to an album by this visitor. Use caution when giving visitors this permission. Auto-approved photos and videos are immediately viewable by all visitors with access to that album. Once logged on, there are no limitations on the size or quantity of files that the visitor can add. For additional information, see Adding photos to your album.
- Email: These visitors can receive email notifications and can unsubscribe.
- Check to enable the visitor to receive notifications of new or changed albums. The visitor must have an email address saved to their user account to receive notifications. For additional information on notifications, see Sharing an album.
- In the footer of the email notification there is an option for visitors to unsubscribe if they do not want to receive notifications in the future. When visitors unsubscribe, the check mark is cleared from this option.

12. Albums to View—select the albums this group can view. Click Select All to select all albums. Clicking a second time, deselects the albums. You can also check individual albums to select them. For additional information, see Creating an album to share.
13. Select the Groups that this visitor is a member.
14. For example, Friends, Family, Soccer Team. For more information, see Creating or editing groups.

Did you know?
You can share albums with friends and family without requiring them to log on to the HP Photo Webshare. To do this, create a visitor with only Email and Save Photos checked. When that visitor receives an email notification with a link to an album, they can go directly to the HP Photo Webshare home page using a single click of the email notification link.

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